Below is a list of PTO position descriptions/responsibilities. 

Questions? Email us at hallkentpto@gmail.com

PTO EXECUTIVE BOARD

President-Elect (Vice President): Supports the upcoming President in any/all areas needed, preside over meetings and make decisions in the absence of the president, support compilation of budgets and annual audit, as well as chair the nominating committee. 

Room Parent Coordinator: Coordinate and manage room parents (K-4), distribute necessary information and announcements to room parents, plan the winter & spring class parties, etc.

Fifth Grade Coordinator: Responsible for 5th grade activities including the 5th grade service project, end of year awards day and slide show, ordering 5th grade tshirts, and assist Talent Show Chair with volunteer staffing. 

Secretary: attend PTO meetings and take meeting minutes, distribute monthly PTO newsletter, develop meeting agendas, and ensure alignment to the bylaws. 

Treasurer-Elect: work with the Treasurer to receive & disperse PTO funds, keep accurate records of receipts & expenses & ensure bills are paid in alignment to the budget. This position will serve as Treasurer the following year.

Fall Festival Event Chair: This position will oversee the Fall Festival Committee and will serve as the liaison between school administration and faculty for all matters related to Fall Festival.

Fall Festival Fundraising Chair: This position will prepare fundraising materials for Fall Festival, recruit corporate sponsorships, recruit silent auction items, and send thank you notes to donors after the Festival.

COMMITTEES

Each committee will have a Committee Chair & sub-committee positions. 

• Academic Enhancement Committee Chair: This committee will work closely with arts, media center, and the teacher/faculty liaison to help with various events that the school puts on (i.e Author Day) as well as be available in case the enrichment teachers need any extra help/support during the year.
• Arts - This position will help hang artwork and assist with fall festival grade level art pieces, and be available to assist as needed or requested by art teacher
• Media Center - This position will help coordinate volunteers for Pals Day and Author Day and be available to assist as needed or requested by the librarian/media center team.
• Fall Festival Committee: This committee is responsible for anything and everything needed to ensure that we have an amazing Fall Festival! This event is the school's main fundraiser for the year.
• Volunteer Coordinator- This position is responsible for recruiting volunteers for the day of the festival to help out with games, rides, bake sale, walks, etc. This position will work with the Room Parent Coordinator and Room Parents to ensure coverage of stations throughout the festival.  
• Vendor Coordinator - This position is responsible for working with vendors to secure necessary items such as rides, t-shirts, food and additional entertainment.
• Bake Sale Coordinator: This position is responsible for collecting baked goods donated by families and setting up the Bake Sale in the cafeteria on the Friday afternoon before Fall Festival. 
• Games Coordinator: This position is responsible for the cleaning, set up, and breakdown of the games operating in the Courtyard during the festival. 
• Hospitality Committee Chair: This position is responsible for creating a warm, caring and hospitable environment for our faculty, staff, and students through catered food & treats in the teachers lounge, sprucing up common areas around the school and hosting the monthly birthday table.
• Benevolence - This position will work with administration & PTO board to ensure support of faculty & staff in the event of a hardship or personal family tragedy by arranging any cards, flowers or contributions to staff members of Hall Kent family as the need arises.  
• Birthday Table - This position coordinates the monthly distribution of cupcakes or other birthday snacks for the Hall Kent students as they celebrate birthdays. On the last Thursday of each month, the PTO will host a birthday table outside of the lunchroom during lunchtime (10:45am-12:45pm) for all students with a birthday during that month. 
• Teacher’s Lounge - This position will plan and coordinate the monthly meal for the teachers and staff. You will work with the treasurer to gather donations from grade levels for a catered meal, order, pick up and set up the lunch in the teachers lounge each month. This position is also responsible for the ‘stock the fridge’ initiative during conference times and/or as needed. 
• School Grounds - This position is responsible for ensuring our school is always looking its best and going the extra mile to maintain school grounds. 
• Events Committee Chair: This position supports the PTO events listed below. Responsibilities include brainstorming and coordinating festive decorations like balloons, yard signs, banners, etc. for school events, including Pals Day, the first and last House Days, Hall Kent Night at Waldrop Stadium, etc. This committee plans, coordinates, and executes the following events:
• Meet the Teacher - This position will assist with organizing and securing volunteers to help guide parents and students through the school during this yearly event and working the PTO supported tables (spirit store, car tag and planner tables). 
• Talent Show - This position will coordinate the annual Hall Kent Talent Show which includes selecting the act for the show through auditions, creating show line-up, arranging all music, coordinating lighting and sound design, printing the program, ticket sales and directing and stage managing the dress rehearsal and show. Duties also include coordinating with the 5th Grade Coordinator on the 5th Grade opening act (hiring a choreographer if necessary). 
• Color Run - This position is responsible for planning and organizing the run including ordering shirts, signs, chalk supplies, etc. and ensuring we have any necessary entertainment (DJ, food truck, etc) during the event.  
• Yearbook Committee Chair: The yearbook coordinator oversees all aspects of the yearbook throughout the year. Duties include taking and collecting pictures from parents and teachers, organizing and designing the yearbook, and facilitating yearbook sales & distribution.  

• Kindergarten Chair: This position is responsible for coordinating a welcome event for the new Kindergarteners and parents, like Popsicles at Patriot Park, in coordination with Meet the Teacher and distributing yard signs for rising Kindergarteners.

• Spirit Gear Chair: coordinate design, ordering, sales, and distribution of Hall Kent Spirit Gear.

• Safe & Healthy Homewood Collaborative Liaison: liaison between HK PTO and Safe & Healthy Homewood Collaborative and Homewood Connected. Attend monthly meetings (virtual options available) and present summary to PTO.

• Fundraising Committee Chair: Assist with initiatives to help raise funds for Hall Kent for the successful execution of programs and events throughout the year.  
• Community Spirit Night - identify and recruit local restaurants and businesses to host a Spirit night/day event for our school. Work with them to select a date and promote the Spirit night to our students & families. 
• Rebates - identify and manage creative ways of additional fundraising for our school such as Amazon Smile program, Publix Partners, etc. 
• Fall Festival  - assist Fall Festival Fundraising Chair with securing corporate sponsorships, securing silent auction items, etc.